General

The consumption of alcoholic beverages is not permitted anywhere in the sports center or in the changing rooms. It is not permitted to consume food and drinks you have brought into the Arena Café.

Area of application

The house rules provide information and rules of conduct for the access and stay of visitors on the event site. These apply to the entire site and in all buildings of the Villacher Alpen Arena.

Aim of the house rules

is to

• prevent danger or damage to persons and property.
• protect the event site from damage and contamination.
• ensure that events and training sessions run smoothly and without accidents.

Event purpose

Only events that comply with the framework of the facility according to the official regulations may be held at VAA.

Event date and event times

The date and times of the event must be agreed between the VAA management and the organizer at least four weeks before the planned event. A maximum of 2 days before to 2 days after the event is available for the organizer to set up and dismantle the necessary infrastructure, unless otherwise specified by the VAA due to operational necessity.

Installations

Tents, barriers, advertising materials such as banners, flags etc. may only be set up after consultation with the VAA or must be jointly agreed at least five working days before the event. These must be removed as soon as possible after the end of the event, but no later than two days after the event.

Safety

Traffic routes and exits must not be obstructed and must be kept clear of any kind of storage at all times. The requirements of the authorities and building authority usage permits as well as the provisions of the Events Act must be complied with in any case. The technical equipment provided by VAA may only be installed by in-house personnel and used after training or approval.

Catering at events

Catering is provided exclusively by the Arena Café. The organizer has no right to operate its own catering stands.

Organizing sports clubs may serve coffee and cake to visitors in return for voluntary donations and provide their own employees with food and drinks. The statutory provisions in this context must be complied with, in particular with regard to hygiene and trade law requirements. The organizer is liable for all legal regulations. The space provided for this purpose shall be determined by the VAA and assigned to the organizer.

Liability and Sanctions

The VAA accepts no liability for accidents and other damage of any kind affecting users of or visitors to the event venue over and above the statutory provisions. The VAA is not liable for theft or loss of objects in connection with the event.

The organizer shall provide proof of sufficient liability insurance, which shall also cover slight negligence.

Cleaning

The event venue must be cleaned and returned in the same condition as before the event. Soiling or damage must be reported immediately by the organizer (pictures). The premises in the sports building and team quarters must be left in a swept clean condition. Any necessary cleaning/disposal costs will be charged in accordance with the VAA rates.

Parking

The marked parking areas are available. Additional parking areas can be opened by arrangement with the VAA. Overnight parking is not permitted on the VAA grounds, but there is a gravel parking lot opposite the entrance.

Sound and image recordings

The visitor acknowledges that sound and image recordings are occasionally made at events for journalistic reasons, which are subsequently exploited (television and radio broadcasts, photos, video, audio, etc.). If the visitor is photographed or recorded during or in connection with the event for television, radio, internet, film, print media, etc. in image, sound and photo recordings approved by the organizer, the visitor agrees that these images or recordings may be stored, evaluated and also used for commercial purposes by the organizer and/or other authorized parties (e.g. television broadcasters) without compensation, without time or space restrictions, by means of any current or future technical process, provided that the use does not unduly infringe the personal interests of the visitor. In this context, the organizer is entitled to grant third parties rights of use to the aforementioned recordings.

Visitors are prohibited from using the Internet, radio, TV or other current and/or future media technologies to transmit sound and/or image material, descriptions, results and/or statistics of the event in whole or in part or to assist other persons in carrying out such activities. Visitors are only authorized to make photo, film, video or other audio/visual recordings of events for private use. Any commercial use or use for commercial purposes of such recordings is strictly prohibited.

The visitor to the event shall grant the organizer the rights of use to images or videos showing scenes from a sports competition as soon as they are used commercially (e.g. monetized YouTube channel).

Supervision

At all events, the organizer is obliged to deploy a sufficient number of appropriately trained and clearly marked security and stewards at its own expense.

Additional agreements

Additional agreements must be recorded immediately and exclusively in writing.

Final provisions

Failure to comply with the provisions of the house rules shall entitle the VAA to withdraw from the contract immediately, in particular in the event of culpable breach of contract, and to cancel any event in the event of imminent danger. In this case, the VAA also reserves the right to claim reimbursement of costs from the organizer.

Villach, Juni 2023